If you’re starting a business, you’re probably looking for email and office software to run it. There are many business performance packages out there and choosing the right package for your business can seem like a challenge. If you need an affordable and sophisticated suite of services for your business, Google Workspace might be what you’re looking for. This tool from Google offers email, cloud storage, document creation, and more, all with great collaboration tools built in.
In this article we will introduce you to Google Workspace and its main advantages. Let’s get started!
Introduction to Google Workspace
Simply put, Google Workspace is Google’s suite of business-centric applications and services. This is Google’s answer to Microsoft Office, with a strong focus on collaboration and the cloud. The service was originally launched in 2006 as a Google app. It was renamed, first as G Suite in 2016 and then as Google Workspace in 2020.
In addition to the name change, Google Workspace is rapidly gaining a following with its ease of use, powerful collaboration features, and ease of use from any web browser. Most of the apps included with Google Workspace are available free of charge to anyone with a Google account. However, if you subscribe to one of Google Workspace’s paid plans, you’ll get an ad-free experience, enhanced customer support, and a few additional benefits.
Top 5 benefits of Google Workspace for your online business
Google Workspace has a lot to offer businesses of all sizes and niches. Let’s take a look at five ways these solutions can help your business achieve more.
1. You get access to various tools
Google Workspace has all the basics you’d expect from an office suite and more. Here are the main features:
-Gmail, Google’s email platform, offers a lot of features and a lot of flexibility.
-Meet is a simple and useful secure video conferencing solution from Google Secure.
-With chat you can easily stay in touch with your co-workers.
-Google Calendar is a powerful multi-platform tool that integrates with other Google Workspace applications.
-Disk provides secure cloud storage for all your files.
-Docs is Google’s word processing software designed for collaboration.
-Sheets is a collaborative and easy-to-use Google Workspace spread sheet application.
-Keep is a Google notes app that supports photos, checklists, and more.
Whatever your business needs, Google Workspace likely has a solution that can help. For a complete list of included features and apps, visit the Google website.
2. Your email needs will be covered
Gmail has been the industry standard for years thanks to its powerful features and the best in spam protection and security. Your Google Workspace account gives you Gmail’s best features, like smart replies, while allowing you to use your own custom email domain.
Then labels are certainly one of Gmail for business’s most useful features. Instead of the folders found in most traditional email programs, Gmail lets you assign multiple labels to each message. This gives you great flexibility in organizing your communications.
3. Collaboration is easy
Google Docs, Sheets, and Slides are easy-to-use performance apps that offer many of the basic features you need to run your business. Better yet, they offer an easy way to collaborate.
In fact, all Google Workspace apps are designed from the ground up to facilitate teamwork. You can have multiple people working on Google Docs at the same time and see where everyone is in the document. Comments are just a click away and you can be instantly notified when someone tags you. Plus, Google Meet and Google Chat offer easy one-click video conferencing and messaging. With competing services like Microsoft Office, these features may feel like they’ve come a long way or require more effort.
4. Google Workspace apps are available everywhere
All Google Workspace applications are web based; They can be accessed on any device with a web browser. You don’t have to worry about installing programs and your work won’t be interrupted by software updates. Google also offers great iOS and Android apps for all of its core services, so you can run them on the go if you need to.
To complement the application, Google offers cloud storage services. The Google Workspace master plan includes 30 GB of cloud storage, but upgrading to this level increases that number to several terabytes. This leaves enough space for your important documents and creative content.
If you’re worried about not having access to the internet or your files, don’t worry. With Google Workspace, you can sync core apps for offline use, so you can edit documents or view emails offline.
5. The price is affordable
Lastly, Google Workspace is very affordable. Basic plans start per month per consumer, which is a great price for small business owners on a budget.
The high-end plan raises the price per month, but also dramatically increases Google Drive storage. All Google Workspace plans also remove ads, which are usually found in the free version of the app, so you can work without distractions.